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Kobus Tollig Productions
Wedding Day Flow
Private Planner
Your wedding Step 1
Wedding Day Flow · Private Planner
Basics
Your answers can be edited later
Your answers can be edited later

Start with the day itself.

Your date and wedding location let the planner work out the local sunset. Later, you’ll choose whether sunset should shape the day or simply stay as a useful reference.

Search any city in the world, then choose the correct result.
Calculated automatically from your wedding date, location and local timezone. You can still override it.
Photographer's recommendation

For afternoon and evening weddings, sunset is often the best anchor. For morning and daytime weddings, your ceremony time becomes the anchor instead. The planner will adapt to the kind of day you are actually having.

Are we building just the wedding day — or the weekend around it?

If you have a welcome dinner, rehearsal, pre-wedding gathering or a breakfast the next morning, include it here. If not, keep things simple and build the wedding day only.

Keep the extra days lighter than the wedding day

The goal is not to schedule every conversation. Give people clear anchor times, then leave enough room for the weekend to still feel social and relaxed.

From 500+ weddings

Watch the sun the day before.

Grooms and groomsmen often spend the day before at the pool, on the golf course or outside with sunglasses on. A bright-red face, white forehead or strong sunglass lines are very difficult to hide the next day.

Kobus note

Do not turn the welcome event into Wedding Day 1.

Keep the pre-wedding event social and relaxed. A sensible finish time makes the actual wedding morning much better for everyone.

How much photography coverage are you planning?

Coverage is usually consecutive. That means the clock starts when the first photographer begins and runs continuously until the agreed finish time.

Recommendation
10 hours is a strong starting point. It usually gives the day enough breathing room to cover groom prep, bride prep, the ceremony, portraits and meaningful reception moments without constantly watching the clock.

How will the photography team work during prep?

Two photographers do not automatically mean two locations at once. Some teams stay together for different angles; others split up.

Why this matters

If the team splits during prep, the timeline can be compressed. If everyone moves together, travel and prep need to happen sequentially.

Where are you getting ready?

Exact travel time matters because a photography package normally runs continuously — driving time still uses coverage.

Check Google Maps and enter the realistic minutes.
Enter 0 if the ceremony is on the same property.

Build prep around calm, not rushing.

The default approach gives the groom one relaxed hour and the bride two full hours.

Photographer's recommendation: bride — 2 hours

Hair and makeup should ideally be finished when photography begins. That means the bride can relax, spend time with the wedding party, photograph details naturally, get dressed without panic, and still have a quiet 15 minutes before the ceremony.

Photographer's recommendation: groom — 1 hour

The groom's hour should also feel relaxed: getting ready, details, portraits and time with friends rather than rushing through a checklist.

This is added on top of the bride's two-hour prep block.
From 500+ weddings

Choose getting-ready tops carefully.

Loose button-up shirts or robes work well for the bride and bridesmaids. They come off without disturbing hair and makeup and avoid tight temporary strap marks.

From 500+ weddings

Pack the groom a second shirt.

Especially on a warm day or with a full suit. If the first shirt is soaked by reception time, a clean spare can be a lifesaver.

Kobus note

Break in the groom's shoes too.

Do not only think about the bride's shoes. Brand-new shoes can become uncomfortable surprisingly quickly.

Kobus note

Put the important details together.

Rings, jewellery, perfume, invitations, cufflinks, vows and other meaningful details should all be in one place before photography starts.

What should anchor your wedding day?

Not every wedding should be built around sunset. Choose the option that best matches the day you are planning.

About three hours before sunset.
You can adjust the recommendation.
Choose the real ceremony length. It can be as short as 10 minutes.
Why sunset is useful here

A strong starting point is about three hours before sunset.

60 minutes is a recommendation, not a rule.

If your ceremony is genuinely 10 or 20 minutes, use the time that fits your wedding. The rest of the timeline will move accordingly.

Protect canapé time.

Keep family portraits focused and give the rest of that time back to yourselves and your guests.

20 minutes is recommended. Use 0 for none, or choose any amount from 10 minutes upward.
From 500+ weddings

Nominate one family-photo helper.

Choose somebody who actually knows both families and can find the next people quickly.

Kobus note

Do not build a giant family shot list.

Keep the formal list focused on the people and combinations that genuinely matter.

Use the final light intentionally.

The recommended portrait block is one hour in total, but you decide how much time you actually want.

60 minutes is recommended. If you only want a 10-minute couple walk, choose 10.
Why finish just after sunset?

That last part of the session often gives softer colour and a short blue-hour window.

Kobus note

Do not think of it as a couple shoot.

Think of it as your first sunset walk as husband and wife. Walk, talk, breathe and take in what just happened. The photographs happen while you do that.

From 500+ weddings

You do not need an hour of posing.

A focused portrait block with light guidance is enough. The goal is beautiful photographs without making the wedding feel like a photoshoot.

Build the reception around your preferences.

There is no single correct order. Choose where you want the major moments and the planner will lay out a clean starting point.

From 500+ weddings

Give speeches a ceiling.

Several people promising a quick five-minute speech can very easily become 45 minutes.

Kobus note

Give somebody else the phone.

Choose one person to deal with supplier calls, lost guests and last-minute questions.

Add the moments that make your day yours.

Add readings, cultural moments, games, dances or anything else you want your timeline to show.

Add a custom moment

Choose how your finished timeline should look.

The wedding-day information stays exactly the same. This only changes the visual style of your final timeline and PDF.

Now choose the colour.

Pick one of the curated palettes below or use your own wedding colour.

Live preview
Your Wedding Day Flow Preview
14:00
Bride prep
16:00
Ceremony
17:05
Sunset walk + portraits
19:15
Reception

One last question.

This does not change your timeline. It simply lets the result page show a relevant next step — or stay completely out of the way.

Your personalised result

Recommended ceremony
Coverage begins
Coverage ends
Sunset
Wedding day

Your wedding-day timeline

Getting ready

Why the prep blocks are generous

They are there to remove pressure, not create more photographs.

Canapés

Do not give the whole hour away

You should still experience the congratulations, food, drinks and people.

Portraits

Keep it focused

Portraits should not make the wedding feel like a photoshoot.

Reception

Use this as a conversation starter

Send it to your planner, venue, MC and creative team.

A final thought

Be there for it.

A good timeline is not about controlling every minute. It is about creating enough structure that you stop thinking about the clock and actually experience your wedding day.