The Wedding Day Flow
The Wedding Day Flow Private Planner
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A photographer-informed wedding timeline

Build a day that feels calm before it feels scheduled.

Plan from getting ready through the reception, using your ceremony time, sunset when it matters, travel, photography coverage and the moments that matter to you. At the end, you’ll have a personalised timeline you can take to your planner, venue and creative team.

Works for morning & evening weddings Personalised to your day Designed to protect guest time
Your answers can be edited later

Start with the day itself.

Your date and wedding location let the planner work out the local sunset. Later, you’ll choose whether sunset should shape the day or simply stay as a useful reference.

Search any city in the world, then choose the correct result.
Calculated automatically from your wedding date, location and local timezone. You can still override it.
Photographer's recommendation

For afternoon and evening weddings, sunset is often the best anchor. For morning and daytime weddings, your ceremony time becomes the anchor instead. The planner will adapt to the kind of day you are actually having.

How much photography coverage are you planning?

Coverage is usually consecutive. That means the clock starts when the first photographer begins and runs continuously until the agreed finish time.

Keep coverage consecutive

It is normally better to design the day around one continuous block rather than stopping and restarting photography coverage.

Give the morning room to breathe.

The getting-ready blocks are deliberately generous. They are not there to create hours of posed photographs — they are there to remove pressure.

The morning should not feel like a photoshoot

The goal is to photograph what is already happening naturally — people, details, getting dressed and the quieter moments — without rushing everyone through the morning.

Are you seeing each other before the ceremony?

A first look changes where portraits and guest time can sit. If you are not doing one, the planner protects more time after the ceremony.

Choose the anchor for your day.

For afternoon weddings, sunset often gives the strongest starting point. For morning weddings, the ceremony itself becomes the anchor.

If you choose sunset-led planning, this can still be adjusted later.
About two hours before sunset is often a strong starting point

That usually leaves space for congratulations, family photographs, guest time and portraits without turning the whole afternoon into a photoshoot. Your actual ceremony length, travel and priorities still matter.

Protect the part of the day where everyone is together.

The time immediately after the ceremony is not just a gap between ceremony and portraits. It is where hugs, congratulations, food, drinks and people happen.

Do not give all of canapé hour away

Family photographs matter, and portraits matter, but the couple should still experience the congratulations, food, drinks and people immediately after the ceremony.

Give the reception enough structure without making it rigid.

These are useful anchors. Your planner, MC, venue and caterer can still shift the order around food service and the way the evening actually unfolds.

Choose the moment that feels right for you — including going straight into your first dance as you enter.
Your cake does not have to wait until late in the reception. Place it where it suits the way you want the day to flow.
Keep the reception flexible

This section is a suggested order, not a rule. Your planner, MC and caterer may adjust it around food service. The aim is to give you a useful starting point you can hand to them.

One last question.

This does not change your timeline. It simply lets the result page show a relevant next step — or stay completely out of the way.

Kobus Tollig Productions The Wedding Day Flow
Your personalised result

Recommended ceremony
Coverage begins
Coverage ends
Sunset
Fine-tune your final flow

Want to move one of the key times?

Adjust a key anchor below and the timeline will rebuild around it. Your original planning logic stays intact, so you are changing the flow rather than manually rewriting every line.

Times move in 5-minute steps.
Make it your own

Add anything that matters to your day.

Add a reading, candle ceremony, shoe game, grandparents' dance, surprise, tradition or any other detail. It can simply appear on the timeline, add time to the schedule, or happen at a fixed time.

Choose “Add after this” on the timeline to place it exactly where you want it.
Suggested structure

Your wedding-day timeline

Getting ready

Why the prep blocks are generous

They are there to remove pressure, not create more photographs. The bride's two hours allow details, people, dressing and quiet time. The groom's hour keeps his prep natural rather than rushed.

Canapés

Do not give the whole hour away

Family portraits are important, but the couple should still experience the congratulations, food, drinks and people immediately after the ceremony.

Portraits

One focused hour is enough

The wedding party and couple portraits can live inside one well-planned block around the best light instead of repeatedly pulling you away from the celebration.

Reception

Use the result as a conversation starter

Send this to your planner, MC, venue and photographer. They can adjust the order around catering, speeches, traditions and logistics while keeping the overall flow intact.

A final thought

Be there for it.

A good timeline is not about controlling every minute. It is about creating enough structure that you stop thinking about the clock and actually experience your wedding day.